Payment Methods are determined in three different places: your Payment Gateway, any Custom Payment Methods you set, and standard options provided by Brushfire in each specific event, no matter what.
Payment Gateway Payment Methods
In your Payment Gateway's dashboard, you can determine which payment methods are turned on or off. Whatever you turn on, will be automatically made available in your Brushfire Account.
In Brushfire, after connecting to a Payment Gateway, you can view and edit your Payment Methods. Go to the Payment Gateway tab on your Sidebar and then select the Edit Pencil icon to get to the page to see the list of Payment Methods. You can set these to Yes or No to determine if they are options for each of your events in Brushfire. In a Square Payment Gateway, for example, it looks like this:
As shown, payment methods available for our Square customers are:
- Cards (credit/debit)
- Gift Cards
- Bank Account
- Wallets (Apple Pay/Google Pay)
- Afterpay
- Cash App
- Square Invoices
What is turned on under Payment Methods will determine what options appear in each event you create. At this time, Gift Cards, Bank Accounts, Afterpay, CashApp, and Square invoices are not offered with Stripe.
Square Invoices
Square Invoices allows event organizers to offer "pay later" options, primarily optimal for large groups or business-to-business transactions.
To utilize Square Invoices as a payment method, you must first reauthorize your Square gateway. You gain significant control over invoice management, with the ability to set due dates according to various schedules, including upon receipt, by the event date, or within a specified timeframe.
Furthermore, you can selectively offer Square Invoices to admins and/or attendees, tailoring the payment options to your specific needs. While admins have the flexibility to adjust invoice due dates at the point of sale, attendees adhere to the due dates you establish within the payment gateway settings. It's important to note that Square handles all invoice reminders and collection processes, streamlining the post-sale payment workflow for you.
Upon purchasing a ticket or completing a registration, your attendee will still receive the standard Brushfire confirmation email as usual, but it will now be immediately followed by a second email from Square that is the Square Invoice where they will manage their actual payment.
There is a new report in Detailed Reporting, R320 - Unpaid Invoices, that tracks outstanding invoices. Once an invoice is paid in full, it will drop from this report. ONLY unpaid invoices will be displayed here.
Please note that currently, invoices must be paid in full; partial payments are not supported for Square Invoices.
Custom Payment Methods
Any payment methods unique to your organization or situation can be created in the Payment Methods tab also found on the left Sidebar of your Organization Sidebar. Learn more about how to create custom payment methods here.
Payment Methods per Event
Every new event created in Brushfire automatically comes with the following set of payment methods: cash, check, consignment, exchange, and import. You can not edit or delete these.
Display of Payment Methods
This is how all three types will display in each Event Configuration:
- Payment Methods determined from the Payment Gateway.
- Payment Methods that come standard in every Brushfire Event (determined by BF, not the customer).
- Payment Methods created as Custom options from the Payment Method tab.
For each event, this is also where you determine which will be options only for Event Admins and/or Attendees (Internet) as noted on the right.