Your Media Library is where you store all the images used across your Brushfire events — things like header images, confirmation email banners, thumbnails, and more. Any time Brushfire gives you the option to add an image to an event or product page, it pulls from here.
📌 Note: For details on image sizes and branding recommendations, see the Artwork Specifications guide.
Viewing Your Media Library
To access your Media Library, go to your Dashboard and click Media Library in the left sidebar. Once the page loads, you'll see a grid of thumbnails showing every image currently in your library.
Adding Images to the Media Library
- From your Media Library, click the upload dialog at the top of the page. A file selection window will appear.
- Select the files you want to upload.
- Click the green cloud button to upload them to your library.
💡 Pro tip: Add the year and event name to the beginning of your filenames before uploading — it makes things much easier to find as your library grows (e.g. 2025_SummerConference_Header.png).
⚠️ Important: Spaces in filenames can prevent images from displaying correctly in certain email inboxes. Remove any spaces from filenames before uploading.
Editing Media Library Items
Once a file is in your Media Library you can rename it or delete it.
To Rename a File
Click on the file's name in the gallery. In the window that appears, type the new name and click Save.
To Delete a File
Click the trash can icon next to the file, then click again to confirm the deletion.
⚠️ Warning: If you rename or delete an image that is currently in use by an active event, you will need to manually reconnect that image wherever it was being used. Always check whether an image is in active use before renaming or deleting it.
Limitations to Know
- The Media Library stores images primarily. You can upload documents to generate shareable download links for use in emails — see the Adding Attachments to Brushfire Emails guide for that workflow.
- Spaces in filenames can cause display issues. This is especially true in email inboxes. Always remove spaces from filenames before uploading.
- Renaming or deleting active images requires reconnection. If an image is linked to a live event and you rename or delete it, the connection will break. You'll need to go back and reattach the image wherever it was being used.
- There is no undo for deletions. Once a file is deleted from your Media Library, it cannot be recovered. Make sure you no longer need an image before deleting it.
Frequently Asked Questions
- Where do I access my Media Library?
From your Organization Dashboard, click Media Library in the left sidebar. You can also navigate directly to brushfire.com/dash/media/list.
- Can I upload documents like PDFs to my Media Library?
Yes — you can upload documents to generate a shareable download link to include in emails. See the Adding Attachments to Brushfire Emails guide for the full workflow.
- My image isn't displaying correctly in emails. What should I check?
Spaces in the filename are the most common culprit. Re-upload the file with a corrected filename (no spaces) and update the link or image reference in your email.
- Can I organize my images into folders?
The Media Library displays all images in a single grid — there are no folders. You can keep things organized by naming your files consistently, adding the year and event name to the beginning of each filename.
- I deleted or renamed an image and now it's broken on my event page. What do I do?
You'll need to go back into your event configuration and reattach the image wherever it was connected. If you renamed the file, re-select it from your Media Library in the relevant field. If you deleted it, re-upload it and reconnect it.
Video Overview