Brushfire's reporting tools are built to give you accurate, flexible access to your event data — especially payment and financial information. Reports are available in two places:
- Detailed reports (covered in this article) — available on your Organization Dashboard and cover financial, revenue, and cross-event data
- Event-specific reports — available on each event's Manage Page and focused on attendee and registration data. See the Event Reporting guide for those.
There are 14 detailed reports available in your Dashboard. Here's what each one does and when you'd use it.
The 14 Detailed Reports
R100 – Attendee Breakdown
A quick summary of one or more events showing total capacity, tickets reserved, and remaining availability — broken down by ticket type and totaled across the events you select. Great for a fast health check on how your events are selling.
R110 – Seat Breakdown
Only generates output for assigned seating events. Shows a matrix of all seat states so you can see at a glance what's available, reserved, or unavailable. Use this when managing a venue with assigned seating.
R120 – Daily Attendee Breakdown
Shows how many tickets were sold each day since the first day of sales for your selected events. A standout feature is the ability to normalize start dates — this lets you compare two events that didn't start selling on the same calendar date by aligning them on Day 1, Day 2, etc. of sales, making side-by-side comparisons meaningful.
⚠️ Note: R120 has a known limitation with daylight saving time. Orders placed during the first or last hour of a day during a daylight saving transition may appear on the previous or next day in the report. All totals will still be correct — only the date assignment for those edge-case orders is affected. Dates outside of daylight saving transitions are unaffected.
R200 – Revenue Breakdown
The most commonly used report in Brushfire. Gives you a complete financial breakdown by event or store — including orders, attendees, price, add-ons, discounts, fees, taxes, and delivery charges. Totals are shown both by event and by attendee type. You can also choose to include Brushfire fees from R900. If you need to settle up for a specific event, start here.
R210 – Transaction History
Primarily used by accounting teams to reconcile Brushfire against your payment gateway. Unlike R200, this report doesn't summarize or total — it shows a one-to-one breakdown of every order and its associated transaction, so you can match specific transactions to an external system. See the Reconciling with your gateway guide for more detail.
R220 – Payment Method Breakdown
Similar to R200, but organized by payment method rather than by event. Each payment method is then broken down by event or store. Use this when you need to total up a specific payment method across one or more events.
R230 – User Reconciliation
Breaks down ticket sales by user account — showing which payment methods each user accepted and the total amounts. Particularly helpful for reviewing on-site sales activity for a specific day or event.
R300 – Promotion Breakdown
Shows how many promo codes were used, the total amount discounted, and which events the codes were applied to. Use this to track the impact of your promotional campaigns.
R310 – Outstanding Balance Breakdown
A per-person, per-event breakdown showing what each attendee owes, how much they've paid, and what's still outstanding. Use this when managing payment plans or following up on unpaid balances.
R320 – Unpaid Invoices
For Square customers only. Tracks all outstanding Square invoices across your events. Once an invoice is paid in full, it automatically drops off this report — so at any given time, only unpaid invoices are displayed. Use this to stay on top of who still owes a balance and follow up accordingly.
R400 – Square Payout Reconciliation by Date
For Square customers. Allows you to reconcile Square payouts with your bank deposits, organized by date. Attendee type breakdowns sit beneath each event amount row so you can see exactly how different ticket categories contributed to each payout.
R401 – Square Payout Reconciliation by Event
For Square customers. Similar to R400, but organized by event rather than by date. Useful for event-level financial analysis, closure reporting, and performance tracking.
R710 – Usher Seat List
For assigned seating events. Displays seat information in your choice of three views: Name View, Seat View, or Seat View with Seat History. Designed to help ushers and door staff manage the floor on event day.
R900 – Billing Summary
Shows the total cost of Brushfire's fees for your selected events, filterable by date range or specific events. Also breaks down how fees were charged to attendees. Use this to understand your Brushfire billing at a glance.
Limitations to Know
- Detailed reports are organization-wide, not event-specific. You can filter by event, but these reports live at the dashboard level — not on individual event Manage Pages.
- R110 and R710 only apply to assigned seating events. If your events don't use assigned seating, these reports won't produce meaningful output.
- R320, R400, and R401 are specific to Square customers. If you use a different payment gateway, these reports won't apply to your workflow.
- R320 only displays unpaid invoices. For Square users, once an invoice is paid in full it drops off automatically — if you don't see an order here, it means it's been paid.
- R120 has a daylight saving time limitation. Orders placed during the first or last hour of a day at a DST transition may appear on the wrong day. Totals remain accurate.
Frequently Asked Questions
- Which report should I use to settle up financially after an event?
R200 – Revenue Breakdown is the go-to for this. It gives you a complete financial picture broken down by event, attendee type, and price level — including add-ons, fees, discounts, and taxes.
- Which report helps me reconcile with my payment gateway?
R210 – Transaction History is designed for that. It shows a one-to-one breakdown of every Brushfire order and transaction without summarizing, so your accounting team can match records to your gateway. See the Reconciling with your gateway guide for more.
- How do I compare sales performance between two events that launched on different dates?
Use R120 – Daily Attendee Breakdown and enable the Normalize Start Dates option. This aligns both events to Day 1, Day 2, etc. of sales so you can compare them on equal footing.
- Can I filter detailed reports by a specific date range?
Yes. Most detailed reports allow you to filter by event and/or date range. R900 in particular is designed to be filtered by date range.
- Where do I find reports specific to individual attendees, registrations, or check-in activity?
Those are event-specific reports available on each event's Manage Page. See the Event Reporting guide for a full breakdown of what's available there.
- Can I customize or edit the detailed reports?
Yes. See the Editing Detailed Reports guide for instructions on how to do that.